When do you think it is appropriate to show gratitude? Is it when you receive a kind gesture, a gift, or an offer? Most people will agree that they ought to show appreciation when they receive something from another person. But what if you are yet to get what you expect? Is it okay to say thank you in advance?

Thank you are two simple words you can say to show how grateful you are for something. In the professional world, we show gratitude when we receive a new job offer, get a promotion, or a compliment from a boss.

But there is also another unique instance that calls for such appreciation, often overlooked by many. It is sending a thank you letter after a job interview. Does it work? Can it improve your chances of getting hired? Yes, it could do the magic you crave. So join us as we show you how important these words are and the best way to use them.

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Why Write A Thank You Letter?

Although this may sound absurd to most job seekers, sending a thank you letter after a job interview could help give you an edge over other candidates, and you could even land a job with just that alone. See more tips that could get you hired.

A thank you note
A thank you letter could open the door to potential job opportunity. Source: Pexels

Note that we are not guaranteeing that a thank you letter could quickly get you a job, but you should consider it if not for any other reason but due to its immense benefits. For example, according to a recent study by a career builder survey, 22% of companies may hire candidates if they receive a post-interview thank you letter.

The reality is that most companies appreciate follow-ups as it reminds them of your case in file. Aside from that, it is another unique opportunity to highlight whatever you failed to mention during the interview that you think may be necessary or give you an edge over other candidates eyeing the same position.

Such information could include:

  • Clarifying anything you feel you did not explain adequately during the interview.
  • State more reasons why you are the best fit for the job.
  • Show your enthusiasm for the position.
  • Showcase your skills and attention to detail
  • Demonstrate good manners and courtesy

No matter the interview type you just had (phone, face-to-face, or video), a thank you letter is a great way to follow up and increase your chances of being hired for the position.

You may feel it's out of place or nurse the thought that you don't want to disturb your prospective employer. But this is not the case with thank you letters, as results have shown that most prospective employers appreciate it and usually respond.

When to Send a Thank You Letter

Don't feel pressured to send such a letter a few minutes after your interview has ended. It is wise to wait for a day before sending it. If not, the receiver may view it as an automated or manipulated response.

It's essential to give the impression that you took some time to think about the interview and came up with some thoughts and a thank you. If the interview was done by several people in the same organization, please send a customized note to each of them.

One thing you should know is that the interviewer is not expecting a thank you note from you. So how do you think they will react when they log in to their email the next day and find your name pop up in their inbox? Your guess is as good as ours here.

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Content Ideas for Thank You Letter

You need to prepare adequately before drafting a thank you letter, especially if the interview was done via phone call. You must pay a lot of attention to formatting and grammar, even though it may involve lots of guesswork. If you can get your grammar right, you have succeeded in sending an exceptional written communication.

The first thing to do is to think of what to write about that will not make you sound weird and select the phrases you will use to show your appreciation carefully.

A woman typing
It's necessary to draft your content ideas for saying thank you before sending to the company. Source: Pexels

At this point, it is logical to review your interview notes and find out valid points you would like to highlight in your thank you letter.

Here are some essential points you should remember when writing a thank you letter to an interviewer.

  • Express profound gratitude to the interviewer for the opportunity to receive the interview.
  • Reference what the interview said about your resume or like about you.
  • Ensure you showcase your enthusiasm for the position.
  • Address any questions you feel you didn't answer expressly initially.
  • End the letter with a closing paragraph that says "thank you."
  • Proofread your work and double-check for grammatical errors before you send it. If you are not sure of your proofreading skills, you can have someone else do it for you.
  • By all means, avoid rambling. Keep your message short and brief, irrespective of the length of the interview. It is best to address thank you letter to a specific person rather than a group of people.
  • Avoid using informal tones or slang in your letter. Instead, be authentic and formal in your approach. Ensure the tone and phrases are relevant to the nature of your interview.

The Best Delivery Format For Than Yous

Thank you letters are not restricted to a single delivery system. It could be via social media such as LinkedIn, email, text message, phone calls, or even by post. It generally depends on the type of job you seek and what you think your interviewer might prefer. See how to write a professional resume. 

The fact is that most employers prefer to receive thank-you emails than a phone call or via any other means. A thank you mail sent by post may have a personal touch more than an email, but there are chances that it may not arrive at the interviewer's desk on time to influence their decision regarding your application.

Social media posts should be avoided as a form of delivering your thank you letter because most employers see it as a lazy man's way of saying thank you.

Woman sitting by the table while writing
Whether you draft your content on paper first, you still have to send it electronically via email. Source: Pexels

Rather than worry about how to deliver your thank you letter, Superprof thinks it would be best to focus on the letter's content because that is where the real deal is for the applicant.

If the content of your letter is not correct, you might not get a chance to make another great impression even if you use the best delivery method.

What Not to Write in a Thank You Letter

Don't be carried away by the euphoria of writing a thank you letter that you threw caution to the wind. You must not include certain things in your thank you not if you want it to convey the right message.

Avoid vague sentences

Just because you want to write a thank-you note doesn't mean you should write anything that comes to your head. Your interview may never recommend you for the job if you use vernacular language or words that make no sense. That is why less is more.

On the other hand, if you write lengthy sentences, there are chances that you may end up writing a meaningless word. So choose your words carefully and don't write too long sentences. Overall, keep your note within 2-3 paragraphs, and each section should not exceed three lines.

Avoid using templates

Even though you are sending the letter after a phone interview, original ideas flow from the mind, and most times, your interviewer will know if you are saying your own words or what a template asked you to write. Don't also copy someone else's thank you letter even though they are for similar positions. Don't make the mistake of copying a letter you found online. Be original as possible!

Don't ask when you may likely get feedback

Most employers see this as a rude question, and it may ruin your chances of landing the job you seek in the company. Therefore, it is best to anticipate that you will hear from the company in their own due time than trying to be too forward and demanding whether you will be considered for the job or not.

Use the proper formatting

A thank you should look like a regular mail, and that is it. You don't have to be too stringent with formatting. For example, don't make it look like a business letter where you include your address and the potential employer. You do not need a subject line either. A great cover letter is necessary before sending thank you a letter. See how to write one.

Don't ask for social media connections

Your thank you letter is not the right place to ask for contacts or make reference to contacts in your LinkedIn. Instead, you should do that in your cover letter. Then, just ensure the letter is exactly what it ought to be – a way of showing your appreciation to a potential employer and making another good impression.

By now, you should know what to include in a thank you letter and what to avoid. But, if done right, a simple thank you letter could open the door for employment in a company. And when it does, don't forget to keep saying "thank you" for every offer expected.

Use your cover letter and CV to apply to different jobs easily with this guide.

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Marvis

Marvis Osarhenrhen is a freelance SEO writer who is focused on helping businesses reach their target audience, get leads and increase revenue using optimized content.