I am very flexible, patient and kind. I read slowly and precisely. I write accurately and give children time to read and write at their speed. I take the time to listen to what children are trying to say. There are many wonderful books we can read together. We can write a story about you! We can draw pictures, etc.
I am an elementary school secretary where I work with young children, their parents and teachers every day. It makes me happy to be able to help children learn how to grow while in school. I am a native English speaking Canadian who loves to read and write. Enjoy arts and crafts! I excel in the English language.
Skilled and dedicated Secretary with more than 30 years’ experience coordinating, planning and supporting daily operational administrative functions.
Adept at providing total administrative support to senior management in a variety of practice areas, extremely motivated, excellent customer service and conflict resolution skills, detail oriented and team player.
Excellent written and verbal communication skills, strong minute taking skills and knowledge of medical terminology, excellent time management and organizational skills with ability to prioritize work flow.
Flawless record of maintaining confidentiality and discretion and providing the highest degree of integrity; familiar with medical terminology and numbers.
Proficient in Digital Transcription, Microsoft Office Suite (Word, Outlook, Excel Power Point), Windows, FileMaker, Primafact, Speech Exec Pro, Track Changes, Compare Rite, Deltaview and Elite, OnCorp Direct, CT Summation, Adobe, Avaya, Microsoft Photo Editor and Time Matters.
Peel District School Board, Mississauga, ON 04/27/17-present
School Office Assistant
March of Dimes Canada, Oak Ridges, ON 10/04/2017-04/15/17
Support Services Attendant
Provide transfers/lifts (use Hoyer) to persons with a disability in their home; conduct range of motion exercises; perform bowel treatment; catheter care, wound care; changing and dressing clients, light meal preparation and light housekeeping.
Homewatch Caregivers, Richmond Hill, ON 07/2016-02/14/17
Visit seniors in their homes or long-term care residences; assist in dressing; taking medications; taking them for drives, preparing meals, accompanying them to medical appointments; light housekeeping, etc.
Samis & Company, Toronto, ON – Legal Assistant/Briefing Clerk 03/2014-11/11/16
Provide all secretarial services for Insurance Defence lawyers (x3) (1.5 years); Scan and brief/extract documents into Primafact (1 year).
CompClaim, Consultants of Mathews Dinsdale & Clark LLP 07/2013-01/2014
Specializing in workers’ compensation claims management; develop new forms and updating existing templates/precedents; answer phones, transcription of medical dictation, knowledge of medical terminology, book boardrooms, handle mail, couriers, calendar management; preparing data for nametags, tent cards, pre-registration forms, thank you letters, collating spiral-bound materials for handout at workshops.
Burstein & Greenglass LLP, Markham, ON 10/5/2011-07/2013
Legal Assistant to Senior Lawyer
Responsible for calendar management, word processing, editing reports and correspondence, proofreading, revising litigation documents, organize exhibits, agreements, arranging examinations for discovery, accounts (PC Law) for Construction Lien/Litigation practice; relief reception/switchboard.
Stikeman Elliott LLP, Toronto, ON
Legal Administrative Assistant, Float Contract, Insurance Litigation 6/2011-9/2011
Lang Michener LLP, Toronto, ON 10/2008 – 04/2011
Legal Administrative Assistant
Provide high-level administrative support to two senior partners of Corporate Securities Department; Assist Senior Employment/Labour Law Lawyer (3 months)
Perform a variety of tasks to ensure the smooth operation of their individual practices including: Arranging mediation and arbitration hearings regarding labour relations, Worker’s Compensation, Human Rights and employment contracts, etc.; drafting and revising legal documents, agreements, minutes, press releases and correspondence and running black lines of same; create PowerPoint presentations and Excel spreadsheets of financials; prepare expense reports, and enter daily time dockets into accounting system and check weekly, monthly and annual totals and prepare monthly accounts to client; communicate with clients, type minutes, compile reports, schedule appointments and efficiently maintain all client and administration files; provide assistance to associates and paralegals in other departments, i.e. civil litigation and provided lawyers with IT software related queries.
Marberg, Toronto, ON 06/2008-09/2008
Temporary Government assignments working at the Office of the Official Guardian.
Hull & Hull LLP, Toronto, ON 01/2007-05/2008
Served as Legal Administrative Assistant for two associates of small Wills & Estates firm.
Provide high level assistance to two associates in all areas of Wills and Estates and Civil Litigation including: drafting and preparing motion/application records, factums, and mediation documentation; prepare excel charts and PowerPoint presentations. Draft Wills, Powers of Attorney and correspondence and schedule appointments and relief reception
Cassels Brock & Blackwell, Toronto, ON 09/2002-11/2006
Legal Assistant, Financial Services
Served as Legal Assistant for one Associate and two Partners of large downtown law firm.
Perform key functions including: preparation of transaction checklists and closing books; effectively manage invoicing and billing processes including expense reports; prepare meeting agendas and carefully monitored all action items; proficiently draft, maintain and manage all legal documentation for transactions; utilized OnCorp Direct to ascertain corporate searches; communicate with clients, arrange meetings and boardrooms; carry out Word Processing duties in the evenings, i.e. data entry; work independently.
Fasken Martineau Walker, Toronto, ON 04/1986-09/2002
Provide high level legal and administrative support to senior partners, associates and paralegals.
Dedicated, adaptable and flexible secretarial duties performed in various departments including: provide secretarial services to Director of HR (1 year ); Litigation/Insurance Defence (4 years); Corporate (5 years); Financial Services (2 years); Senior Aviation Lawyer (1 year); Word Processor/Floater (2 year); professional drafting of memoranda, letters, reports and legal and court documents; use of Dictaphone and speedwriting; scheduling appointments with clientele and booking travel arrangements.
Berman & Wharton, Barristers & Solicitors, Toronto, ON 1983-1986
• Responsible for drafting court documents and all correspondence; answer telephones, arrange appointments, etc. for 3 lawyers with Family Law, Immigration and Criminal Law practise.
Bank of Nova Scotia, Head Office, Toronto
Clerical Typist 1981-1983
• Provide reports and liaison between customers and staff; Ensure that system database is up-to-date; Follow-up on all service requests that require resolution of contractual clarification.
Economical Mutual Insurance Company, Toronto, ON 1979-1981
Clerical – Claims
• Receive and process claim forms; prepare correspondence and bank drafts for mailing; answer telephones and relief reception.
• Volunteer at Sunrise Long Term Care Residence, Richmond Hill (2014-2016)
• Executive Committee Member (4 years) Crohn’s & Colitis Foundation of Canada, Richmond Hill/Vaughan Chapter, organize fundraising events, chair monthly meetings, recruit new volunteers, research and interview speakers and organize public education;
• President and Executive Member of Catholic Women’s League of St. Mary Immaculate Church, Richmond Hill, organize Single Mothers and Children Dinner, organized fundraisers (5 years)
• Member of Hospice Richmond Hill Trained Visitation and Bereavement and Fundraising Committee (3 years)
• Volunteer at Runnymede Chronic Care Hospital, assisted with Bingo Nights, Music Events and Annual Lawn Sale (2 years)
Runnymede Collegiate Institute, Toronto
1977 - Ontario Secondary School Graduation Diploma (Grade 12)
References: Available upon request.
Colette’s experience working in the school board and being mother to two amazing kids and two cute fur babies gives her the skills to teach and inspire all students while having fun.
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